Receive LHRIC website alerts on your mobile device
LHRIC - Lower Hudson Regional Information Center
STATE REPORTING
Data Services / State Reporting >
Description
This state-mandated service is necessary for the transfer of data from public schools districts to the state data repository. It allows districts to be compliant with the demands and timelines established by the State Education Department. This service supports districts in the quest to:
- Report data to all levels of the State Data Warehouse that is complete and accurate.
- Assign each student a unique 10-digit NY ID allowing assessment information to be continuously linked when students move within New York State.
ACTIVITIES & EVENTS
-
DEADLINE: My Brother’s Keepers Program Service records (4005-4009) for districts with active grants
State Reporting -
DEADLINE: Load student data to L0 for Science 8 answer sheets
DEADLINE: Load student data – Demographics, Enrollment, Program Service to level 0 for pre-printing Science 8 answer sheets which will be printed over the following 2 weeks.
State Reporting -
Regents US History & Government (F) Pre-ID Data Due
(Applies only to Schools selected for sample collection for Pearson.) Demographics, Enrollment and Student Class Entry Exit data
Due for use in the creation of labels by Pearson.
Student Class Codes:
AP U.S. History (04104)
U.S. History & Government (Framework) (04101F)State Reporting -
CIO Meeting
State Reporting -
DEADLINE: Student Class Entry Exit and Student Attendance Data
Due for growth purposes
State Reporting
NYSED & LHRIC: Weekly Priorities
03/20/23: Weekly Priorities - March 20th.pdf
03/13/23: Weekly Priorities - March 13th.pdf
03/06/23: Weekly Priorities - March 6th.pdf
02/27/23: Weekly Priorities - February 27th.pdf
STATE REPORTING SERVICES
ANNOUNCEMENTS
-
New! NYSED’s Public release of 2018 Cohort 2022 Total Cohort Graduation Rate
Posted On: 02/06/2023
The public release of the 2018 Total Cohort Graduation rate and the 2022 High School Pathways to Graduation Data are available on their public data site. As a reminder, the High School Graduation Rate public data site defaults to August graduation rates, but users can filter to see June graduation rates.
o SIRS 201- Total Cohort Summary and SIRS 203 Total Cohort Career Pathways Summary for school year 2021-22 are the source of this data.
State Reporting -
2022-23 Verification of the Identification of Migrant Eligible children
Posted On: 03/10/23
- To ensure Migrant eligible children have been accurately identified and served during the 2022-2023 school year, NYSED is requiring each school district verify students coded as Migrant-eligible in its student information management system against an official list of students that have been issued Certificates of Eligibility (COE) for participation in the Migrant Education Program (MEP)
- Staff members from NYSED’s regional Migrant Education program office will be contacting district CIO’s by telephone or email by Friday, March 31, 2023 with specific instructions on how to complete this data reconciliation process.
- For more information, please refer to the 2022-2023 SIRS Migrant Student Data Reconciliation Memo in the SIRS Documents section of our webpage.
State Reporting -
The 2020-2021 Student and Educator Report has been released
NYSED has made the 2020-21 Student and Educator report publicly available at their public data site https://data.nysed.gov/. The Student and Educator Report provides information to the public about students eligible for free or reduced-price lunch; student attendance and suspensions; and school/district average class size, staff counts, and teacher attendance and turnover. New this year and moving forward, the reporting of student primary instructional modality has been added.
State Reporting -
Archived Announcements 2022 - 2023
Please see the below document for Archived Announcements:
State Reporting -
20221028: NYSED Update: Change to the Start Date on Type of Disability Extract
Dear Colleagues,
We want to make you aware of a change NYSED made recently to the Start Date on the Type of Disability extract.
Prior guidance stated the start date on the Type of Disability record reported to SIRS was the date when services began. NYSED has clarified that rather than reporting the date when services began, the Start Date on the Type of Disability record should begin immediately after the date after the student was found eligible. The 0011 enrollment and Type of Disability must be aligned and are reported whether or not children are receiving services. This will eliminate the gap in enrollment sometimes seen in SIRS when students are awaiting placement.
NYSED has communicated this change to Frontline IEP and other Special Ed Management systems, and we have been notified that Frontline has implemented the change.
This change applies to both Preschool and School age students, but the effect will be most noticeable in L0 with overlapping errors for preschool age students if enrollment and Type of Disability start dates don’t align.
More information will be forthcoming shortly from our team on best practices and examples for reporting enrollment records for these students.
Frontline has also posted a message to their Message board about this change.
Please review with those in your district responsible for maintaining cpse/cse enrollment records.
State Reporting
IMPORTANT DOCUMENTS
NYSED Guidance Documents
- Back to School Resources- NYSED (Posted On: 08/23/2022)
- SIRS Reporting Guidance: Assessment Exemptions & Appeals
- FAQ: June 2022 Regents Exemptions US History & Gov't: faq-cancellation-regents-exam-ushg-framework-622-revised.pdf (Updated On: 06/21/2022)
- Memo: Amendment Cancellation June 2022 Regents US History & Gov't: June 2022 Amendment Regents Examinations in US History and Govt.pdf (Posted On: 06/16/2022)
- Regents Special Score Appeal Memo: nysedmemospecialappeallowerscore22-23.pdf (Posted On: 05/20/2022)
- FAQ: Regents Special Score Appeal: Special Score Appeal FAQ.pdf (Updated On: 11/09/2022)
- Office of Accountability (Updated On: 04/14/2022)
- SIRS Memo: 2021-2022 Growth Scores Release.pdf (Posted on 11/4/2022)
- APPR Info: 21-22Growth Updates 1.pdf
- Memo: usde-response-to-accountability-waiver.pdf
- Office of State Aid/SIRS Attendance Guidance (Updated On: 12/12/202)
- Memo: 2022-23 School Year Report of School Closure and Report of School Re-Opening (Posted on 12/12/2022)
- Link: https://stateaid.nysed.gov/attendance
- Memo: 2022-23 School Year Report of School Closure and Report of School Re-Opening (Posted on 12/12/2022)
- Pandemic EBT Information (Updated On: 08/26/2021)
ESSA Documents
CIO Presentations
Student Digital Resource Data Collection
- Memo Sept 7, 2021: Digital Equity Survey Data Collection and Reporting via SIRS September 2021.docx (Posted On 09/10/2021)
- Template Example: Student Digital Access-REV-9-22.xlsx (Updated On: 09/22/2022)
SIRS Documents
- Data Submission Schedule 2022-2023 (Updated On: 03/15/2023)
- SIRS Memo: 2022-2023 Migrant Data Reconciliation (Posted on 03/10/23)
- SIRS Memo: SIRS Reporting Memo 2022-23 (Posted on 10/03/2022)
- Scenarios - Change to Start Date on Type of Disability Extract for New Referrals - Revised (Updated on 12/8/22)
- SIRS Memo: 2022-2023 Guidance on Reporting Universal Prekindergarten
- SIRS Memo: Academic Intervention Services for the 2022-23 School Year Based on Spring 2022 Grades 3-8 Assessment Scores.pdf (Posted On: 08/31/2022)
Regents
Exams
Course
- 2022-23 SCED COURSE CROSSWALK (Posted On: 08/24/2022)
- 2022-23 SCED COURSE CODES (Posted On: 08/24/2022)
Programs
- Approved Seal of Civic Readiness Schools 2022-2023 (Update on 03/03/2023)
- My Brothers Keeper - Districts with Active Grants for Program Service Codes 4006-4009 (Posted on 01/13/2023)
- 2022-2023 UPK Allocations (Posted on 01/13/2023)
- Approved CTE Programs: Lower Hudson Approved CTE
- Liberty Partnership Program: Lower Hudson LPP LEA Partners.pdf
Location Information
- SED Building District List 2022-2023 (Updated: 02/14/2023)
- 2022-2023 Rockland BOCES Virtual Locations - For BOCES Use Only.xlsx (Posted 10/06/2022)
- 2022-2023 PNW BOCES Virtual Locations - For BOCES Use Only Updated 10 20 2022.xlsx (Updated 10/20/2022)
- 2022-2023 SW BOCES Virtual Locations - For BOCES Use Only.xlsx (Posted 09/16/2022)
- NYC District of Residence Address Lookup Searchable Map
- NYC District of Residence Address Look Up.pdf
P-TECH/Smart Scholars
- SIRS Reporting Requirements for P-Tech & Smart Scholars Programs 22-23 Presentation (Posted on 01/23/23)
- PTECH/Smart Scholars Districts List
- P-TECH SIRS Memo 9-6-22.pdf
- P-TECH Webpage
APPR Information
- APPR Approved Plans: http://www.nysed.gov/educator-quality/educator-evaluation-plans (Posted On: 01/14/2022)
- APPR Guidance & Information: http://www.nysed.gov/educator-quality/appr-statute-regulations-and-guidance
- APPR Resources for Data Collection/Submission
Graduation Information
- NYSED Graduation Requirements
- NYSED Multiple Pathways Graduation Info
- Regents Appeal, Supt Determination
- High School Equivalency Pathway
Year End Documentation
Monthly Tasks and Reports
2023
- March CIO Tasks.pdf
- February CIO Tasks.pdf (Updated on 2/1/23)
- January CIO Tasks.pdf (Updated on 1/23/23)
2022
- December CIO Tasks.pdf (Updated on 12/14/22)
- November CIO Tasks.pdf
- October CIO Tasks.pdf
- September CIO tasks 2022.pdf
Level 1 Report Guides - Grouped by Review Periods
Year-Round
- BEDS Reporting.pdf (Updated On: 08/29/2022)
- Demographic Enrollment Program Services.pdf (Updated On: 08/29/2022)
- Ell Student Data.pdf (Updated On: 08/29/2022)
- Immigrant Student Data.pdf (Updated On: 08/29/2022)
- Student Attendance and Suspensions.pdf (Updated On: 08/29/2022)
- Staff Data.pdf (Updated On: 08/29/2022)
- UIAS Reports.pdf
- Service Provider Reports.pdf (Updated On: 12/01/2021)
September - December
- Special Education October Snapshot.pdf (Updated On: 10/04/2022)
- PD System Quick Reference Guide.pdf (Updated on: 10/04/2022)
November - June
- Course and Instructor Data.pdf (Updated On: 09/2/2022)
- Teacher Certification Reports.pdf (Updated On: 12/01/2021)
- Identifying Issues for Teachers Out of Certification on the SIRS 328 Report.pdf (Updated On: 12/01/2021)
End of Year
- NYSED Testing.pdf (Updated On: 09/23/2022)
- Regents Exams.pdf (Updated On: 09/23/2022)
- Graduation and Cohort Reports.pdf (Updated On: 08/29/2022)
- Student Grade Detail.pdf
- EOY Special Ed Reporting.pdf
Denise Consaga Gaeann Bianco
dconsaga@lhric.org. gbianco@lhric.org
T: (914) 922-3228 T: (914) 922-3315
Emy Picon Julie Antonecchia
epicon@lhric.org jantonecchia@lhric.org
T: (914) 922-3237 T: (914) 922-3342
